Tenancy Check-in Procedures:
When you Check-In a new tenant to your property there's a little more to it than just signing the Tenancy Agreement and completing the Inventory Checks.
It's a really good idea to use a Check-In Checklist Form so you don't forget anything.
We supply a Check-In and Check-Out Form as a free download.
The Check-Out process is the reverse of the Check-In process so you can use the same form again.
Get the tenant to sign the form so there's no argument later - give your tenants a copy.
The main tenancy Check-In items are:
- Tenancy Application Form - complete in all key details and signed by tenant
- Credit Check
- Identity Check
- Tenancy Agreement - pre-read by tenants and any guarantors
- Guarantor Agreement - Deed of Guarantee witnessed (if applicable)
- Standing Order
- Holding Deposit
- Damage Deposit - you must comply with the Deposit Protection Scheme if you take one.
- Meter Readings
- Inventory / Photos (tenants signed) (Tenant(s) - please check and respond within 7 days with any queries)
- Gas / Elec. Gas Check Certificate (CORGI) Electrical Check Certificate (not mandatory)
- Smoke Alarm(s) Fire Alarms(s) (Operation verified – tenants - please check regularly - change batteries as necessary)
- Appliance instructions (ALL operating and safety instructions supplied)
- Burglar Alarm (Operation verified - code and emergency contact details supplied)
- Mail - forward any previous occupiers’ mail to:
- Mail - forward any landlord’s mail to:
- Bins, Rubbish Collections and recycling rules.
- Stop Taps, Fuses & Isolator locations
- Emergency Contact Details and Telephone Number
- Keys - place all keys on a photo copier and take a copy of all keys given.
Agreed and Signed
by Landlord & Tenant(s)
- Original Copy for Landlord
- Copy to Tenants
Download a Free Check-In and Check-Out Form here
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